Role and Responsibility of the CYT Nominating Committee

The following is the document passed at the Board Meeting on November 10, 2009 outlining the role and responsibilities of the CYT Nominating Committe:
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The Nominating Committee shall consist of two to three (3) board members.
They shall be the body responsible for nominating potential members to the CYT Vancouver/Portland Board of Directors. It shall be the responsibility of this Committee to help the Board reach and maintain a membership of 13 (by July 31, 2010) and to allow it to drop below that number for a period of no longer than four (4) months.



The committee will meet to discuss potential board members.
1. Once a person has been identified, he/she will be asked to consider a position on the board by letter and to attend a board meeting to see how we operate.

2. If the person shows an interest after attending a board meeting, he will be sent an information packet to look over including an application form, the current budget and the Bylaws. Once the application form is returned, it will be decided if they will be invited for an interview.

3. The potential member will be invited to an interview by a member of the committee – a questionnaire will be provided for each candidate so that all things are even.

4. After the interview, the Nominating Committee will decide who to present to the Board as a viable member. A vote will be held by the Board to elect or not, and the candidate’s information will be sent via email to the Production Team members for their consideration.

5. A letter will be sent to the candidate within one week of the vote, to inform them of their election or non-election. If elected – a manual will be provided as soon as possible.